Form an advisory board
A Campus Kitchen is most successful when many departments at your institution and members of your community unite to support your work and enhance the kitchen’s ability to impact the community. Many of these partners may not typically work together, so forming an advisory board provides a forum for communicating regularly about the Campus Kitchen’s successes and challenges. They can provide you with advice about what you could improve on, as well as advocate for you on any issues that may arise. An advisory board is comprised of key stakeholders in a Campus Kitchen. The following offers some guidelines for forming your advisory board.
- A representative from the sponsoring office should act as the head of the advisory board. Because the sponsoring office will be working most closely with The Campus Kitchens Project and all related program partners, this representative will be best suited to call meetings, address challenges and connect members for specific projects.
- In partnership with student leaders, the sponsoring office should invite members to join the advisory board. We suggest that you choose a small group who will be willing and able to attend regular meetings, and who are directly involved in the work of the Campus Kitchen.
3. We suggest the following members:
- Sponsoring office
- Campus Kitchen coordinator (after your Campus Kitchen is opened)
- Campus Kitchen student representative
- Director of dining services
- Main kitchen contact for the Campus Kitchen’s dining hall
- Director of community service office
- Dining services “client” (for institutions with contracted food service) or department head (if your dining services is self-operated)
- Service learning coordinator on campus
- Marketing or community relations director for the university
4. Hold an initial meeting to create the advisory board. At this first meeting, develop a few goals for the board. These goals may include (but are not limited to):
- Assist the Campus Kitchen coordinator in navigating the university’s system for programmatic needs and challenges
- Promote the work of the university and the Campus Kitchen in the local community
- Assist the Campus Kitchen in developing and utilizing best practices for program operations
- Promote Campus Kitchen events and successes through local press, national publications and involvement with CKP’s national press efforts
- Promote and facilitate service learning or experiential learning experiences with the Campus Kitchen with faculty members and academic departments on campus
5. Determine the meeting schedule for the advisory board. Consider scheduling all of the meetings for the school year at this initial meeting. We suggest meeting once a month, but quarterly or once during the semester can also work if a strong level of communication is maintained among all partners.
6. Set up a communication system for your board. This can be a list serve, a simple email list, or a phone tree.
Sample advisory board support letters: