Video Competition FAQs
Here is where you can find all the answers you need to be successful in the video competition. Can’t find the information you are looking for? Feel free to reach out and ask Matt at firstname.lastname@example.org.
What do I need to do to qualify for the competition?
You must submit the following components of the planning process:
- Letter of student support from key student leader or student group on campus
- Letter of support from sponsoring office (university staff member who will oversee the Campus Kitchen)
- Letter of support from dining services (from dining general manager or director)
- Signed “letter of intent to sign the contract” (the document provided along with the full template license agreement contract). Signed by school’s administration, the letter of intent (LOI) certifies that our license agreement (the contract for becoming an official Campus Kitchen) has been reviewed by the school’s legal team and that they would be able and willing to sign it promptly if you win the competition.
When is the deadline for qualifying for the competition?
The first deadline to have all 4 qualifying documents submitted is December 1st.
How do I upload my qualifying letters and documents?
All of the documents and accompanying resources you will need to qualify for the competition are found on the Campus Kitchen Planner. If you do not have access yet, go to www.campuskitchens.org/start-a-kitchen and click the “Click to Get Stared” picture to fill out the getting started form and register. Once you are in the planner, you will see the 4 tasks you need to complete highlighted with a purple tab. You can upload your documents right to the planner.
Why do I need to submit a Letter of Intent to sign the contract?
The Letter of Intent the contract (LOI) is including along with a copy of our actual contract that schools must sign to become a Campus Kitchen. The LOI must be signed by a school administrator (president, dean of students, vice chancellor, etc) indicating that when the Campus Kitchen is ready to launch, they would be willing and able to sign the actual contract agreement without additional review. We need this LOI to ensure that you will be able to receive your start-up grant funds if chosen as a winner. Note: your school’s legal department will need to review the full contract and talk to us about any edits required before the LOI can be signed by your school’s administrator.
When is the deadline to submit my video?
The deadline to submit the video is December 20th.
How are the videos going to be judged?
Once you have qualified for the video competition, a panel of judges consisting of members from both the The Campus Kitchens Project and Sodexo Foundation will evaluate each submission and select finalists. Finalists will be chosen based on the following criteria:
- the originality and creativity of the submission (20%)
- the quality and presentation of the submission (20%)
- the level of readiness to launch a Campus Kitchen, as judged by the quality and completion of the preliminary qualification steps along with any additional work completed in the Campus Kitchen Planner (20%)
- the demonstrated need for a Campus Kitchen at the location (20%)
- the submission’s overall adherence to the announced theme (20%)
The theme (though not a requirement) of this grant competition is an intention to serve minority or disadvantaged youth.
The videos of all selected finalists will go live at www.campuskitchen.org/videos and contest winners will be selected by public internet vote.
What are the requirements for my video?
Video submissions must:
- Be no more than three (3) minutes in length.
- Be submitted in one of the video formats supported by the Campus Kitchens website: avi, mov, mpeg or mp4. Videos may be filmed with a handheld video camera, webcam, mobile device or other appropriate video equipment.
- Be no larger than 20 MB. If your video does not meet this requirement, you will need to edit the video file on your computer and re-submit.
- Be clear and easy to see, hear and understand.
- Show the world why your community needs a Campus Kitchen.
I don’t have a video camera. What do I do?
Try borrowing a video camera or webcam from a friend, relative, a local library or your school. Be sure that you’ll be able to borrow not only the camera, but any accessories that come with it (battery, charger, software, a cable to connect it to a computer). Note that many digital cameras and cell phones may limit your recording time and don’t record audio. Be sure to test it first. You can also consider making a photo montage instead of a video. Gather some moving digital photographs that tell your story and create a montage on any software that creates videos in a format that are able to be uploaded to YouTube.
How do I submit my video?
Send your video (see approved video size and format requirements) to Matt Schnarr at email@example.com. If file is too large to send, contact Matt to work out how to upload your video using Google Drive, Drop Box or Hightail (YouSendIt).
What do I do after I submit my video?
After you submit your video to The Campus Kitchens Project, you will then receive an email from Matt Schnarr to let you know whether you have been selected as a finalist. Finalists will also be posted at www.campuskitchens.org/videos and on our social media sites. If you are selected as a finalist, it will be time to get out the vote to win! You will receive a link to the video competition page that you can use to promote your video. After you have been selected as a finalist, it is up to you to promote your video to your friends, campus, alumni, community and family to ensure that you will snag one of the top 5 spots and a $5,000 grant!
When does the actual voting competition start?
The competition will begin Monday January 20th at 12:01 AM (EST) and run through Wednesday January 29th at 11:59pm (EST).
What happens if I win?
Once selected, the potential grantee must promptly sign and return two copies of The Campus Kitchens Project License Agreement and agree to launch their Campus Kitchen by no later than September 30, 2014. Any winners that fail to meet this requirement will forfeit the grant; if that occurs, The Campus Kitchens Project will select an alternate winner from among the runners up in the competition.
How many winners will be selected?
The top five school videos with the most votes at the end of the competition will each receive a $5,000 grant.
If I win a grant, how long do I have to start my Campus Kitchen?
If you are one of the winners, you must launch your Campus Kitchen before September 30, 2014. Grantees that have not launched their Campus Kitchen by Tuesday, September 30, 2014 may forfeit the grant in its entirety, at our sole discretion, and may be required to return any and all amounts of the grant paid by The Campus Kitchens Project prior to the date of forfeit.
When will the winners receive the grant and how can it be used?
Five (5) grantees will receive a grant of $5,000 made up of both in-kind and monetary donations, and payable as follows:
(i) $1,000 payable immediately upon signing of the Campus Kitchens Project License Agreement, which the grantee must agree to use in its entirety to engage a Planning Fellow at the School Entrant’s location who will be responsible for finishing the steps in the Campus Kitchen Planner before the launch date;
(ii) $1,500 payable following completion of the remaining steps in the Campus Kitchen Planner to cover the costs of launch events,
(iii) In kind donation of a training visit to your campus for your official launch by a member of The Campus Kitchens Project staff, valued at $1,000
(iv) The balance of $1,500 issued to the Campus Kitchen upon successful launch to ensure its overall financial stability.